Detaljer
- Status
- Åben
- Startdato
- Frist
- Vacancy Type
- Public and Inter-Agency
- Type of Contract
- Contract Staff
- Grade
- FG III
- Location(s)
- Amsterdam, The Netherlands
Målgruppe
Join the European Medicines Agency (EMA) and use your administrative expertise to support work that protects public and animal health across the European Union. We are recruiting several Assistants to work across different areas of the Agency in an international, collaborative and purpose-driven environment.
Depending on your experience and the Agency’s needs, you may contribute in one of the following areas:
Scientific Support Assistant – provide administrative and regulatory support throughout the lifecycle of human or veterinary medicines, helping scientific teams deliver timely, consistent and high-quality regulatory outcomes.
Transparency Assistant - process assigned requests to access documents and information following the standard procedures, escalating cases and interacting with stakeholders, as appropriate.
Administrative Assistant – support teams and stakeholders by coordinating meetings, preparing reports and documents, and contributing to projects across the Agency.
Liaison Assistant – help strengthen EMA’s relationships with stakeholders and facilitate scientific and regulatory cooperation between the Agency, EU and international networks, and partner organisations.
What will you do?
- Provide accurate and timely administrative, organisational and logistical support before, during and after internal and/or external meetings (scientific, regulatory and procedural).
- Prepare, format and publish clear, high-quality documents using established templates and standards.
- Maintain files, databases, statistics, tracking tools, mailing lists and correspondence relating to your portfolio.
- Develop and update standard operating procedures, work instructions, user manuals, guidance documents and templates.
- Anticipate potential issues, use sound judgement to address routine matters and escalate concerns when appropriate.
- Contribute ideas that simplify processes, improve quality and strengthen the service provided to colleagues and stakeholders.
Find the full description here: Assistant (multiple areas) Job Details | EMA
Yderligere oplysninger
Apply if you meet these eligibility criteria:
General conditions
1. Full rights as a citizen of a European Union Member State, Iceland, Liechtenstein or Norway;
2. Thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);
3. Fulfilled any obligations imposed by applicable laws concerning military service.
Specific conditions
1. A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
General Condition 1 and Specific Conditions 1 will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failure to present these documents may result in the disqualification from the selection procedure. Only eligible candidates will be assessed by the Selection Committee in accordance with the Assessment Criteria below.
You will also need:
Experience
- At least three years of administrative experience relevant to one or more areas covered by this vacancy notice, gained in a structured environment governed by established processes, procedures, standard operating procedures (SOPs), work instructions or comparable guidance.
- Experience developing or updating standard operating procedures, work instructions, user manuals, guidance documents or templates.
- Experience maintaining databases, entering and checking data, and producing basic reports or analyses.
- Experience working with a range of internal or external stakeholders.
- Experience drafting clear and professional communications for different audiences.
- Confidence using digital tools and systems, including Microsoft Office, virtual meeting platforms and document management systems.
- Experience monitoring deadlines, deliverables or regulatory submissions.
Skills & Knowledge
- A high level of accuracy and attention to detail.
- Sound judgement and the ability to handle sensitive information with discretion.
- A basic understanding of the EU institutional and working environment.
Please read full list of requirements here: Assistant (multiple areas) Job Details | EMA