203a - Coordination Officer

DUTIES

Under the supervision of the Head of the Coordination and Management Office, the Coordination Officer will be responsible for / contribute to the following activities: 

• support the coordination of the Directorate's planning, reporting and governance activities;
• support the coordination of Directorate inputs to Agency-wide planning, budgeting, staffing and reporting processes;
• facilitate coordination across Directorate units and with other Agency Directorates to ensure coherent input to Agency-wide efforts and activities;
• assist in monitoring the implementation of Directorate objectives, identifying risks, tracking actions and ensure appropriate follow-up;
• contribute to the coordination of the Directorate's activities related to EU defence policies and legislation, including preparation of background material, stakeholder coordination and support to Member States' engagement;
• assist in the preparation, organisation and follow-up of meetings with Member States, senior management and Directorate stakeholders, including agendas, briefing materials, minutes and action tracking; 
• support the coordination and follow-up of Directorate contributions to cross-cutting Agency initiatives, working groups and other horizontal activities involving several organisational entities;
• maintain an overview of key Directorate deliverables, meetings, deadlines and decision points and support the timely coordination of related inputs and actions;
• contribute to the continuous improvement of Directorate coordination arrangements, working methods and information flows, including the development and maintenance of appropriate planning and monitoring tools;
• liaise, as appropriate, with relevant internal and external stakeholders in support of the Directorate’s coordination activities;
• take on additional tasks as required in the interest of the service.

Duties may evolve according to the development of EDA’s structure and activities, and the decisions of EDA management.