Directorate Assistant

EDA is looking for a Directorate Assistant to work in any of EDA's Directorates (current priority in CAP Directorate).

The Directorate Assistant will provide administrative and secretarial support to the Director and the staff of the Directorate where the jobholder will be assigned, covering the usual range of office support tasks. Working in a team with other assistants, the jobholder's main responsibilities will be, inter alia, to:

• assist with the day-to-day running of the Directorate;
• manage the Director's calendar, appointments, and incoming calls;
• organise meetings, manage missions (including reimbursement and budgetary aspects) and make travel arrangements for the Directorate;
• draft documents, prepare and send external communications to Member States and other stakeholders;
• sort and organise mail and e-mails, retrieve documentation, store information and ensure proper record management of all key documents;
• facilitate internal communication within the Agency as well as outside the service;
• provide overall support to Project Officers in administrative tasks;
• act as back up to other assistants;
• take on additional tasks as required in the interest of the service.

Duties may evolve according to the development of EDA’s structure and activities, and the decisions of EDA management.