Media and Communication Assistant

EDA is looking for a Media and Communication Assistant.

Under the supervision of the Head of Media and Communication Unit, the jobholder will be responsible for/contribute to the following activities:

Events organisation

• plan, prepare and organise internal and/or external events, such as conferences e.g. EDA’s Annual Conference, in- house workshops, press conferences and group visits;
   
• work with Project Officers to advise, define and support event concept; including budget, planning and social media promotion;
   
• liaise with contractors for the preparation and delivery of event-related tasks, and manage participants’ registration;
   
• support the on-day execution of events; coordinating on-site resources;
   
• draft communication materials for events; save-the-date; participant invitation & registration; thank-you letters;
   
• assess EDA’s events by monitoring participants’ satisfaction, and report on lessons learned.

Internal communication

• support the development, implementation and monitoring of EDA’s internal communication activities;
   
• organise regular thematic chat sessions, in partnership with colleagues from across other directorates and the HR unit;
   
• manage content and update relevant pages on the EDA intranet, as well as on public screens available in EDA’s premises;
   
• support with the development of the Agency’s branding.

General communication support

• support the Head of Unit and/or communication officers with the drafting of documents and/or communication plans;
   
• maintain and update relevant stakeholders’ databases, such as the EDA distribution lists and the unit’s editorial calendar;
   
• support with the updating of the EDA website and the external newsletters as required;
   
• liaise with various EDA directorates and units, as well as with external contractors for the planning and delivery of communication services, with a focus on audiovisual production and social media.

Administrative tasks

• write minutes or/and reports of relevant meetings, and draft relevant administrative documents;
   
• act as back-up for administrative tasks for the Unit – such as logistics support, preparing missions or managing the budget lines for “public relation/information activities" and ordering from external service providers.

The jobholder may take on additional tasks as required in the interest of the service.

Duties may evolve according to the development of EDA’s structure and activities, and the decisions of EDA management.