Financial Assistant

EDA is looking for a dynamic, solution-oriented Financial Assistant with strong hands-on experience in processing financial transactions – preferably in an EU or international public sector setting - who balances compliance with service focus.

Under the supervision of the Head of Finance, the jobholder will act as financial initiating agent and be responsible for/contribute to the following activities:

• prepare and initiate budgetary commitments, as well as recoveries in the dedicated financial systems, namely ABAC (in the future SUMMA) and Microsoft Dynamics 365 – Finance & Operations;
• register and initiate legal entity and bank account records in the above financial systems, including collection & verification of supporting documentation;
• initiate and actively monitor progress of digital financial workflows in the Agency’s digital workflow system, including the management of all related supporting documentation & communication;
• register and initiate invoices and payments in the dedicated financial systems, namely ABAC (in future SUMMA) and MS Dynamics 365 – Finance & Operations;
• process and initiate cost claims and requests for reimbursement, including analysing and reviewing supporting documentation for compliance with the Agency’s policies and rules;
• provide general administrative support, including document archiving, drafting and formatting of financial documents, communication material and reports;
• contribute to the documentation of financial policies, processes, procedures and training material of the Agency;
• provide support and guidance to Agency’s staff on day-to-day financial matters;
• provide support on budgetary & accounting closing and reporting tasks;
• take on additional tasks as required in the interest of the service.

Duties may evolve according to the development of EDA’s structure and activities, and the decisions of EDA management.